Statute of the Support Association of Gymnasium Neufreimann e.V.

Please note: This English translation is provided for information purposes only. The German version is legally binding. In case of discrepancies, the German version shall prevail. View the German version.

§1 Name and registered office

  1. The name of the association is: "Förderverein des Gymnasiums Neufreimann".
  2. It is entered in the register of associations and then bears the addition "e. V."
  3. The association is based in Munich.

§2 Purpose & objectives of the association

  1. The purpose of the association is to promote the education and upbringing, care and support of students at Gymnasium Neufreimann (official school website) in Munich. The association is committed to supplementing and improving the academic performance of the grammar school as well as promoting cultural, artistic, sporting and community-building activities - both within and outside of compulsory lessons.
  2. The association also acts as a funding body within the meaning of § 58 No. 1 AO. The purpose of the association is, among other things, the procurement and forwarding of funds to other tax-privileged corporations, corporations under public law, committed to the promotion of education and upbringing of pupils.
  3. The purpose is fulfilled in particular by supporting school needs for which municipal and state funds are not sufficient (principle of subordination):
    1. Ideal and material support for the Gymnasium Neufreimann.
    2. Financial and material support for projects whose costs are not covered by the city or state,
    3. Exchange of ideas and experiences with the school management, teaching staff, pupils and other at the school working individuals.
    4. Implementation, support and co-design of school events and projects,
    5. Support and co-design of working groups, school committees and parent initiatives,
    6. Procurement of additional teaching, learning, sports, music, art and illustrative materials and equipment including maintenance and care of such,
    7. Procurement of awards and prizes for competitions,
    8. Ideational and financial support for people in need of assistance to take part in school activities or school-related educational programs,
    9. Financial support for further education measures for pupils and teachers as well as for cultural events,
    10. Support with the publication of school publications (e.g. school magazine, parents' newsletter, support newsletter, association website),
    11. Support for international student exchanges and visit programs,
    12. Support for class, course and group trips,
    13. Support with the external presentation of the school,
    14. Support for a school library,
    15. Support with the design of the outdoor area,
    16. Support for school projects in emergencies at home and abroad,
    17. Support for school projects in developing countries (e.g. sponsorships, partner schools, bazaars).
  4. The association is politically and denominationally neutral.
  5. The association does not represent the interests of parents, teachers or school authorities.

§3 Non-profit status

  1. The association pursues exclusively and directly charitable purposes within the meaning of the section "tax-privileged purposes" of the German Tax Code. The charitable purposes within the meaning of this section are:
    1. the promotion of youth welfare.
    2. the promotion of education.
    3. the promotion of an international mindset, tolerance in all areas of culture and the idea of international understanding.
  2. The association is selflessly active; it does not primarily pursue its own economic purposes.
  3. The association's funds may only be used for statutory purposes. In their capacity as members, members do not receive any benefits from the association's funds. They have no claim to the association's assets when they leave.
  4. No person may benefit from expenses that are alien to the purpose of the corporation or from disproportionately high remuneration.
  5. The funds to achieve the purposes of the association are raised through membership fees, donations and other income.
  6. Only funds for which there is financial cover may be provided. The association is prohibited from taking out loans to finance the purpose of the association.

§4 Financial year

  1. The financial year corresponds to the calendar year and begins on 1 of January of each calendar year and ends on 31 December of the calendar year.

§5 Members

  1. Any natural adult person or legal entity under private or public law (ordinary members) who support the objectives of the Association and for whom the grounds for exclusion under No. 5 do not apply, may apply for membership of the Association in writing or electronically to the Executive Board. The application for membership must be accompanied by the confirmation that the grounds for exclusion pursuant to No. 5 d & e do not apply.
  2. A member of the Executive Board decides on behalf of the Executive Board about the admission. Admission can be refused without giving reasons. There is no entitlement to membership. The person concerned has the right to appeal against the decision to the General Meeting within one month of receiving the decision. The appeal must be put on the agenda of the next regular general meeting.
  3. Honorary members are full members of the association. They are appointed by resolution of the Executive Board.
  4. Supporting members are natural and legal persons under private or public law who support the objectives of the association. Member associations that do not prove their non-profit status are listed as supporting members. Supporting members have no voting rights in the general meeting.
  5. Resignation must be declared to the Executive Board in writing or electronically. Resignation may be declared at the end of a financial year without notice. The date of receipt of the resignation is decisive. Otherwise, membership shall be extended by one year in each case.
  6. Members are excluded in writing by resolution of the Board of Directors. Reasons for exclusion are:
    1. gross violation of the purpose of the association, of resolutions or orders of the association bodies or of the peace of the association.
    2. serious damage to the reputation or interests of the association.
    3. Breaches of membership fee payment obligations (non-payment of more than one annual membership fee), whereby the membership fee obligation remains in force until it is fulfilled;
    4. membership or collaboration in a movement classified as extremist, as well as the publication or dissemination of the content of such a movement.
    5. relevant entries within the meaning of SGB VIII § 72a, para. 1, sentence 1 in the certificate of good conduct.
  7. In objectively proven cases of the existence of the grounds for exclusion pursuant to 5 c), d) e), a simplified exclusion procedure shall apply.
    1. The member will be removed from the membership list by the Executive Board and informed of this in writing or electronically.
    2. The exclusion becomes effective with the decision of the Executive Board.
    3. An appeal against the exclusion may be lodged with the General Meeting. The appeal must be submitted in writing to the Executive Board within one month of receipt of the decision.
  8. In all other cases, the following exclusion procedure applies:
    1. Before a resolution is passed by the Executive Board (or before a resolution is passed by the General Meeting in the event of an appeal against an exclusion), the person must be granted a hearing within a reasonable period of time.
    2. Decisions on exclusion must be justified and communicated in writing to the person to be excluded. The exclusion becomes effective upon notification.
    3. An appeal against the exclusion may be lodged with the General Meeting. The appeal must be submitted in writing to the Executive Board within one month of receipt of the decision. A decision on the appeal will be made at the next available general meeting.
  9. Membership ends through resignation, exclusion or death. In the case of legal entities, death is equivalent to the entry of liquidation or deletion in the relevant register or office.
  10. In the event of resignation, for whatever reason, there is no entitlement to a pro rata refund of the annual membership fee paid.

§6 Contributions & donations

  1. The association charges membership fees, the amount of which is determined by the general meeting.
  2. The annual membership fee is due on the 1st of January of each membership year for the entire membership year. The contribution year is the financial year.
  3. New members must pay the membership fee for the financial year in which they join within 14 days of receiving confirmation of membership.
  4. The membership fee must be paid in full for the financial year of joining and leaving.
  5. Members are free to pay higher contributions. Payments in excess of the minimum contributions set by the General Meeting are donations.
  6. Members should issue a direct debit authorization.
  7. The funds to achieve the purpose of the association shall also be raised through donations, grants and public subsidies.

§7 Rights and duties

  1. The members support the work of the association financially, materially and ideally.
  2. The members participate in the association's activities to the best of their knowledge and ability.
  3. All natural persons of legal age and legal entities under private or public law who are full members have a seat and vote in the General Assembly. Legal entities under private or public law have one vote, regardless of the number of authorized representatives.
  4. All members also have the right to submit motions and complaints to the Board of Directors and the General Meeting. These must be addressed to the Board of Directors in writing or electronically. If motions are submitted after the invitations to a general meeting have been sent out, the general meeting decides whether to include them on the agenda.
  5. Motions to amend the articles of association must be submitted eight weeks prior to a general meeting. The Executive Board shall obtain an opinion from the competent authority regarding possible effects on the classification of the association as a non-profit organization. Such applications will only be dealt with at the general meeting if a statement has been received from the competent authority. If this is not the case at the time of the general meeting, the application will be postponed to the next available general meeting.

§8 Organs of the association

  1. General meeting, consisting of all members
  2. Executive Board within the meaning of § 26 German Civil Code (Bürgerliches Gesetzbuch – BGB)

§9 The General Meeting

  1. The General Meeting must be convened at least once per financial year either by the Chairman or at least three members of the Executive Board or by one tenth of the ordinary members.
  2. The invitation is issued with at least three weeks' notice by electronic data processing to the last known e-mail address. The date of dispatch is decisive.
  3. Notwithstanding the above, an Extraordinary General Meeting may be convened with a shortened notice period of one week if the interests of the association so require. The need for urgency must be confirmed with a simple majority at the meeting by a resolution of the General Meeting.
  4. Every properly convened General Meeting has a quorum regardless of the number of members present.
  5. The general meetings are held as face-to-face events.
  6. By resolution of the Executive Board, the General Meeting may be held exclusively or partially by means of electronic communication. The General Meeting is also quorate in this form.
  7. The General Meeting discusses and passes resolutions by a simple majority of those present on:
    1. Applications and complaints submitted
    2. Working, business and accounting reports of the Executive Board
    3. Discharge of the Executive Board
    4. Dismissal and new election of the Executive Board
    5. Dismissal and election of new auditors
    6. by a 3/4 majority of the members present on the amendment of the Articles of Association and the membership fee regulations.
  8. Each member present (in accordance with §7.3) has exactly one vote. Voting by proxy is not permitted.
  9. Abstentions votes do not count when determining the result of the vote.
  10. Elections and votes are held by open ballot. If a secret vote is requested by more than one tenth of the members present and entitled to vote a secret vote shall be performed.
  11. The General Meeting is chaired by the Chairman and, if he is unable to attend, by a Deputy Chairman or if they are unable to attend by another member of the Board of Directors present. If all of the aforementioned are absent, a chairperson of the meeting shall be elected by the General Meeting. If the secretary is not present, he/she shall be appointed by the chairman of the meeting.

§10 The Executive Board

  1. The Executive Board within the meaning of § 26 German Civil Code (BGB) consists of:
    1. the chairperson,
    2. the 1st deputy of the chairperson,
    3. the 2nd deputy of the chairperson,
    4. the treasurer,
    5. the secretary
  2. If not all five positions on the Board of Directors are filled by election, the Board of Directors may be temporarily reduced to at least three members.
  3. The Board of Directors works on a voluntary basis.
  4. The Board of Directors is elected by the General Meeting for a term of two years. If a member resigns before the end of the term of office, a new election is held at the next General Meeting. Until then, the Board of Directors may complete itself by resolution. Re-election is permitted.
  5. Only ordinary members of the association can be elected to the Board of Directors.
  6. The Executive Board represents the association in and out of court.
  7. Two members of the Management Board are jointly authorized to represent the company
  8. The tasks of the Chairperson are:
    1. Management of the association
    2. Management of the Board of Directors and General Meeting
    3. Managing the day-to-day business of the association.
    4. Resolution on applications for funding. Deviating from this a vote will be taken at the next regular general meeting upon written request by the applicant.
    5. Execution of the association's resolutions
  9. The tasks of the treasurer are as follows:
    1. Proper management of cash books and cash investments
    2. Receipt of contributions and other donations
    3. Settlement of expenses and accounting
    4. Cash balance at the end of the financial year
    5. Tax return to the tax office
    6. If required, appropriate involvement in the audit
  10. The task of the secretary is to keep written minutes of the Board of Directors and members' meetings, including the place, date of the meeting, number of ordinary members present, names of the meeting chair and secretary, agenda and voting results.
  11. The Management Board members are internally liable only in the event of intent or gross negligence.

§11 Audit of accounts

  1. The two auditors are elected by the members.
  2. The cash management and handling of the Association's business, as well as the realization of and compliance with the Association's objectives and resolutions, are reviewed by the cash auditors.
  3. The auditors submit their report to the General Meeting once per financial year.

§12 Notarization of resolutions

  1. Minutes must be taken of the resolutions passed by the individual bodies of the Association. These must be signed by the secretary, the chairperson of the meeting and the chairperson.

§13 Dissolution of the Association

  1. The dissolution of the association can only be decided by votes cast at a general meeting convened expressly for this purpose. The resolution must be passed with a 4/5 majority of the valid votes.
  2. In the event of dissolution or annulment of the association, withdrawal of its legal capacity or discontinuation of its previous purpose, its assets shall be transferred to the Gymnasium München Neufreimann, which shall use them in accordance with § 2 of the statutes directly and exclusively for the promotion of education and upbringing at the Gymnasium München Neufreimann
  3. Liquidation is carried out by the Association's Board of Directors.

§14 Application of the provisions of the BGB

  1. Insofar as the Articles of Association do not contain any provisions, the provisions of the German Civil Code on the law governing associations shall apply.

§15 Entry into force

  1. The above Articles of Association were adopted and established at the founding meeting on 20.05.2025
  2. The articles of association enter into force upon their adoption
Munich, May 20, 2025